Primary purpose of the job :
Human Resources (HR) Administrative Assistants support management-level staff and perform a variety of tasks. The primary duty of an HR Administrative Assistant is to collect and manage all data pertaining to a business’ employees, but they are also involved in the recruiting, hiring, and training of new employees.
Duties and Responsibilities :
Maintaining employee records (soft and hard copies)
- Updating HR databases (e.g. new hires, separations, vacation and sick leaves)
- Assisting in payroll preparation by providing relevant data, like absences, bonus and leaves
- Prepare paperwork for HR policies and procedures
- Process employees’ requests and provide relevant information
- Coordinate HR projects, meetings and training seminars
- Collaborate with the Recruiter to post job ads on careers pages and process incoming resumes
- Manage the department’s telephone center and address queries accordingly
- Prepare reports/notice for internal communications
- Provide orientations for new employees by sharing onboarding packages and explaining company policies.
- Provide neat & clean work environment to all staff & ensure that all janitorial activities are carried out under his direct supervision
- Provide all logistics support to the staff as & when required within the framework of company policies in practice. This includes providing of working desk, office stationary & other tools & equipment.
- Arrange travelling & boarding of senior staff, management and company guests etc. This includes booking of cab, air ticket, hotel etc.
- Arrangement refreshment & lunch for the staff as per company policy & practice and closely monitor & inspire office boy to be a supportive hand. This includes establishing liaison with related vendors.
- Ensure uninterrupted availability of all necessary utilities like electricity, water, telephone & internet services etc. by timely payment of bills & necessary follow up as & when required.
- Manage & administrate any event to be celebrated by the company including recreation trips for the staff if any, monthly/annual dinner & birthday celebrations etc.
- Vendor management that includes searching of new vendors. Their evaluation, all sorts approval forms/receipts etc., is done well in time keeping in view the quality & competitive price.
- Assist & support Manager HR & Admin in the file work, data entry etc.
- Visit of offices locations of Lahore
- Any other task Assigned.
Experience, Knowledge and skills :
Educational Qualifications: Business Graduate or equivalent
Relevant Work Experience: 1-2 year working experience in the relative field
English Language Skills: Good written and oral communication skills in English.